eBO.

The electronic citizen and organizations mailbox.

The eBO is used by companies and organizations, as well as all types of consulting and legal services providers (see detailed target groups below), to send sensitive information and electronic files to courts and to receive documents served by the court directly. The eBO has been in place since 2022, which is based on the established communication system EGVP (electronic court and administration mailbox). Starting in 2024, all professionals involved in proceedings will be required to set up an eBO to receive electronic documents.

On a legal basis.
User efficiency.

The eBO is based on the German Law on the expansion of electronic legal transactions with the courts: It stipulates that users only have to identify themselves once when creating an eBO, e.g., at a local notary or via an electronic seal. In addition, sending from the eBO is considered a substitute for written form. This is not only sustainable, but also efficient: You save paper and postage, and no longer have to worry about qualified signatures and complicated delivery methods.

Transmitting only digital documents (exchange without media discontinuity) significantly reduces the volume of files for all parties involved. Applications, written statements, severance and termination agreements, financial documents, and hearing schedules can all be sent quickly, easily, securely (end-to-end encrypted), and electronically. To completely eliminate the possibility of manipulation, the sender and recipient must be uniquely identified, and the transmitted content must be cryptographically protected against subsequent alteration.

Electronic legal transactions also make court proceedings safer by eliminating error-prone media disruptions. In addition, communication is verifiable and binding because document content cannot be falsified and deliveries cannot be lost in the mail.

In addition to eBO, there are other electronic mailboxes that are based on the EGVP infrastructure: Government authorities and legal entities under public law use beBPo, the special electronic mailbox for authorities. Notaries communicate with courts using the beN (special electronic notary mailbox) and lawyers, in particular, send their electronic pleadings via the beA (special electronic lawyer mailbox). As of 2023, tax advisors are also required to exchange documents electronically using the beSt (special electronic mailbox for tax advisors).

Complete solution.

eBO access is set up with secure software and requires additional identification to use. Our FP Mentana Gateway gives you even more comprehensive access to the EGVP infrastructure. A plug-in then connects to the public directory service for the EGVP addresses and allows an electronic acknowledgment of receipt (eEB) to be displayed as a message.

By bundling multiple communication channels for all target groups, the FP Mentana Gateway is the secure corridor for transmitting information and documents to the courts. 

Do you have questions?
We will be happy to answer them in a personal consultation.